COVID 19 Response

 

Valley Adventist Christian School

2020-2021 REOPENING PLAN


OVERVIEW

The following plan to reopen school has been developed based on guidelines and requirements provided by the Southeastern Conference (SECC) Office of Education.  The Office of Education (OOE) guidelines are based on the best and most current health information known as of the latest revision date of this document.  These guidelines follow the CDC, the American Academy of Pediatrics, California state education and public health departments, and local country recommendations.

 

CLEANING/DISINFECTING

High touch surfaces (tables, doorknobs, light switches, counter-tops, handles, desks, handles, phones keyboards, toilets, faucets, sinks, etc.) will be disinfected frequently and cleaned and disinfected at the end of the day.

 

Students will bring their own supplies, keep them separated from others, and be directed not to share.  The sharing of objects and equipment, such as toys, games, art supplies, and playground equipment is discouraged.   If an object or equipment is found to have been shared it will be cleaned and disinfected.

 

COHORTING

In order to maintain high standards of safety and hygiene, everyone in the school community must take responsibility for themselves and each other.  Students will remain in their class groups for all activities and students will not be allowed to move around campus unsupervised at any time.  Faculty and/or staff will accompany the students to any outside activities (recess, lunch, outside education, etc.)  Students will be instructed and practice social distancing of six feet between each other and will not blend with other class groups.  In the classroom, to the greatest extent as possible, seating and desks will be arranged to allow students to be six feet apart and facing in the same direction.  Our small class sizes lend themselves to appropriate spacing between desks.

 

ENTRANCE, EGRESS, & CAMPUS MOVEMENT

ARRIVAL:  

Parents will drop off their students at the arranged drop off point and are to contact the school office by phone or email to conduct other business in order to minimize in-person contact.  The line where students should stand in line at the screening station will be identified.  Screening will take place between 8:00 to 8:30 am.  Students are to arrive at school with pre-screening performed at home.


 

DISMISSAL:

Students will be picked up from the designated location in front of the school.  Teachers will dismiss as  they see parents or guardians arriving for pick-up.  

 

 FACE COVERINGS AND OTHER ESSENTIAL PROTECTIVE GEAR

All staff must use face coverings in accordance with CDPH guidelines unless Cal/OSHA standards require respiratory protection  Students in grade K-2 are not required but strongly encouraged to wear a face covering while in the classroom but will be able to wear face covering with indicated parental preference.  Students in grades 3 and above will always be required to wear face masks.  Students who refuse to comply with the face-covering rules will not be able to stay on campus.

 

HEALTH SCREENINGS FOR STUDENTS & STAFF

Parents are expected to do a home pre-screening assessment for their student(s) before leaving for school.  If student(s) temperature is 100.4 or above or they are showing other symptoms, they are to keep the student(s) home.  Upon arrival each student will be assessed again and their temperature verified.  If a student's temperature is 100.4 or above, they will immediately be asked to return home with their parent(s).

 

We are requesting to limit visit to the campus to essential business.  Parents arriving on campus will be temperature screened in the school office.  All school staff are required to follow check-in procedures as outlined above.

 

HEALTHY HYGIENE PRACTICES

All personnel and students are to practice healthy hygiene regularly by washing their hands, wearing a face mask/face shield, using hand sanitizer (children under 9 years of age to be supervised when using hand sanitizer), and not sharing items.  Any equipment needed to be shared, will be disinfected between uses.  

 

IDENTIFICATION AND CONTACT TRACING

When the school receives information of a confirmed case, all those who would have been in contact with that individual will be noted/notified per privacy requirements such as FERPA and HIPAA and sent home immediately to self-isolate for 14 days.

 

Exposed individuals can only return after showing no symptoms for a minimum of 10 days. 

 

PHYSICAL DISTANCING

Students and staff are to stay within their specified groups/locations.  There will be signage throughout the school as a physical reminder to social distance.  Students will have staggered recesses.  Staff will avoid congregation in work environments, staff rooms and other areas of the school.  Students and staff will maintain social distancing of six feet.


 

STAFF TRAINING AND FAMILY EDUCATIONAL

Staff will be trained of Safety Policies at Staff Meetings before on-campus instruction begins, and sent regular communication through email.  Safety information will be posted on the school website, at the entrance and throughout the school.

 

TESTING OF STUDENTS AND STAFF

If a student or staff member was suspected or confirmed to have COVID-19, they would be asked to stay at home (with remote learning or work options) until the appropriate criteria are met as described below:

If the individual has symptoms, they should stay home until:

1. At least 10 days have passed since symptoms first appeared.

2. At least 3 days have passed since recovery (resolution of fever without 

the use of fever-reducing medications and improvement in respiratory

symptoms)  AND

 

Otherwise, if the individual tested positive in a diagnostic COVID-19 test but does not get symptoms, the should stay home until:

1. At least 10 days have passed since the positive result in the diagnostic test

(assuming no symptoms appeared during that time).

 

Students showing symptoms will be immediately separated from others into the designated isolation room and the parents(s) contacted to pick them up without delay.

 

Staff will follow the state requirement that 50% of staff be tested each month.  This means all staff will be tested every 2 months.

 

TRIGGERS FOR SWITCHING TO DISTANCE LEARNING

When 5% of students and or personnel confirmed cases are evident, we cease on-campus instruction and immediately revert to Distance Learning.  The Local Health Officer may also determine our school closure is warranted for other reasons, including results from public health investigation or other local epidemiological data.

 

Schools may typically reopen after 14 days and the following have occurred:

- Public health investigation

- Consultation with the local public health departments

 

COMMUNICATION PLANS

Communication about cases and exposures at school will be distributed using email, the school information system (BLOOMZ), and parent texting as needed.  Parents are asked to keep the school office up-to-date with all pertinent contact information.






 

QUESTIONS FOR SCHOOL OPENING

 

1. If a teacher tests positive for COVID-19 are they required to quarantine for 2-3 weeks?

Yes, they will be required to isolate for 10 days.  If they are 

asymptomatic and will want to teach, they can do so remotely from home.

 

2. If a teacher or student on campus tests positive, what happens?  Is everyone sent home to get 

tested?  Are the school families also required to be tested?

Should a positive COVID-19 case occur at school, the following protocols will be followed:

 

1. Students will go to a designated isolation area until they can be picked up by a

parent or guardian.  Staff members will be required to cease all contact with others

on campus and leave school immediately.

 

2. School administration will notify the CDPH immediately regarding suspected and confirmed cases of COVID-19 while maintaining confidentiality.  The CDPH will assist

the school to determine a course of action should a student or staff member test 

positive for COVID-19 on a case-by-case basis.  This may include dismissal of students and most staff for a short period of 1-3 days.

 

3. The CDPH should take the responsibility for working directly with the individual and

families for notification and contact tracing.  If there is a delay or while waiting, the school may choose to assist by having a school official or parent fill out the COVID POSITIVE OR EXPOSURE REPORT FORM.

 

4. In consultation with the local county health officials, students, staff and families who

have been potentially exposed to a positive COVID-19 case will be notified.  These

notifications will be completed by administration, by phone or written correspondence

which may include:

a. If know, the date of exposure

b. Information on incubation period and safety protocols that help to limit 

exposure.

c. Contact information of a local testing site

d. Return to school protocols if applicable

 

3. Do we have substitute teachers ready for possible teacher absences?  Are they will to work

in that situation?

All substitute teachers have been contacted on whether they are willing to work with the new 

health and safety protocols in place.  They have been informed of the required screening

processes, required to wear masks, and to contact the school prior to arrival about being trained in what is expected of them in the classroom (i.e. more frequent student handwashing,

disinfecting, physical distancing, etc.)  The school will give clear instructions and training when subs arrive on campus.  They will follow the same health and safety screenings and

protocols as employees.


 

4.  Do we all get notified who is infected and when?  Or because of HIPPA regulations are parents 

and teachers just going to get "may have been in contact" emails.?

The regulations are very clear on this issue.  Schools are not to do contact tracing.  However,

there are symptoms checklists, reporting forms and clearance to return to school forms that

the school can use to keep accurate records while still maintaining confidentiality.  The local

CDPH has staff on hand to field phone calls and questions so when a school calls and asks

advice on any given COVID related situation, they can advise immediately.

 

5. What is an acceptable amount of illness or loss before we will go to online instruction?

We will be following the orders from the CDPH.  Unless a mandate is issued for the state or

county.

 

 

 

 

 

 

Model COVID-19 Prevention Program (CPP)

This document contains information that requires font color attributes to be turned on in screen reader settings.

This is a fillable template that the employer may complete to ensure compliance with the COVID-19 Emergency Temporary Standard. Instructions in red font enclosed in brackets indicate where to enter worksite-specific information. Additional editing will be warranted, as needed, to ensure the written program is customized to actual workplace conditions and characteristics. There are four Additional Considerations at the end of the document that may need to be incorporated into the CPP, where applicable.

With some exceptions, all employers and places of employment are required to establish and implement an effective written COVID-19 Prevention Program (CPP) pursuant to an Emergency Temporary Standard in place for COVID-19 (California Code of Regulations (CCR), Title 8, section 3205(c)). Cal/OSHA has developed this model program to assist employers with creating their own unique CPP tailored to their workplace. 

Employers are not required to use this program. Employers may create their own program or use another CCP template. Employers can also create a written CCP by incorporating elements of this program into their existing Injury and Illness Prevention Program (IIPP), if desired. Cal/OSHA encourages employers to engage with employees in the design, implementation and evolution of their COVID-19 Prevention Program.

Using this model alone does not ensure compliance with the emergency temporary standard. To use this model program effectively, the person(s) responsible for implementing the CPP should carefully review:

State of California Department of Industrial Relations Cal OSHA logo

 November 2020

COVID-19 Prevention Program (CPP) for [Name of Company, or name of the workplace if it’s for a fixed location.]

This CPP is designed to control exposures to the SARS-CoV-2 virus that may occur in our workplace. 

Date: [type date of last review]

Authority and Responsibility

[Enter name or job title of the person(s)] has overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.

All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.

Identification and Evaluation of COVID-19 Hazards

We will implement the following in our workplace:

  • Conduct workplace-specific evaluations using the Appendix A: Identification of COVID-19 Hazards form. 

  • Evaluate employees’ potential workplace exposures to all persons at, or who may enter, our workplace.

  • Review applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and the local health department related to COVID-19 hazards and prevention.

  • Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls. 

  • Conduct periodic inspections using the Appendix B: COVID-19 Inspections form as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures.

  • [Enter other identification and evaluation measures you take in your workplace].

Employee participation

Employees and their authorized employees’ representatives are encouraged to participate in the identification and evaluation of COVID-19 hazards by: [Describe how employees and their representatives, if any, may participate in COVID-19 hazard identification and evaluation.]

Employee screening

We screen our employees by: [describe how this will be accomplished – i.e., directly screen employees when they come to work, or having them self-screen according to CDPH guidelines. Ensure that face coverings are used during screening by both screeners and employees and, if temperatures are measured, that non-contact thermometers are used.]

Correction of COVID-19 Hazards

Unsafe or unhealthy work conditions, practices or procedures will be documented on the Appendix B: COVID-19 Inspections form, and corrected in a timely manner based on the severity of the hazards, as follows:

[Describe how the following will be accomplished:

The severity of the hazard will be assessed and correction time frames assigned, accordingly.

Individuals are identified as being responsible for timely correction.

Follow-up measures are taken to ensure timely correction.]

Control of COVID-19 Hazards

Physical Distancing

Where possible, we ensure at least six feet of physical distancing at all times in our workplace by: 

[Describe your specific workplace methods, which can include:

  • Eliminating the need for workers to be in the workplace – e.g., telework or other remote work arrangements.

  • Reducing the number of persons in an area at one time, including visitors.

  • Visual cues such as signs and floor markings to indicate where employees and others should be located or their direction and path of travel.

  • Staggered arrival, departure, work, and break times.

  • Adjusted work processes or procedures, such as reducing production speed, to allow greater distance between employees.

  • Reference section 3205(c)(6) for details]

Individuals will be kept as far apart as possible when there are situations where six feet of physical distancing cannot be achieved.

Face Coverings

We provide clean, undamaged face coverings and ensure they are properly worn by employees over the nose and mouth when indoors, and when outdoors and less than six feet away from another person, including non-employees, and where required by orders from the California Department of Public Health (CDPH) or local health department.  [describe how face coverings will be provided, replaced, and cleaned, as needed, as well as what your policies are should your employees encounter non-employees that are not wearing face coverings].

The following are exceptions to the use of face coverings in our workplace:

  • When an employee is alone in a room.

  • While eating and drinking at the workplace, provided employees are at least six feet apart and outside air supply to the area, if indoors, has been maximized to the extent possible.

  • Employees wearing respiratory protection in accordance with CCR Title 8 section 5144 or other safety orders. [delete if not applicable]

  • Employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person. Alternatives will be considered on a case-by-case basis.

  • Specific tasks that cannot feasibly be performed with a face covering, where employees will be kept at least six feet apart. [delete if not applicable]

Any employee not wearing a face covering, face shield with a drape or other effective alternative, or respiratory protection, for any reason, shall be at least six feet apart from all other persons unless the unmasked employee is tested at least twice weekly for COVID-19.

Engineering controls

We implement the following measures for situations where we cannot maintain at least six feet between individuals: [enter your site-specific measures, which can include installing solid partitions.]

We maximize, to the extent feasible, the quantity of outside air for our buildings with mechanical or natural ventilation systems by: 

[describe how this will be accomplished, taking into consideration:

  • Circumstances where the amount of outside air needs to be minimized due to other hazards, such as heat and wildfire smoke. 

  • How the ventilation system will be properly maintained and adjusted, whether you own and operate the building, or not.

  • Whether it is possible to increase filtration efficiency to the highest level compatible with the existing ventilation system.]

Cleaning and disinfecting

We implement the following cleaning and disinfection measures for frequently touched surfaces: 

[describe your workplace-specific measures, including:

  • Ensuring adequate supplies and adequate time for it to be done properly.

  • Informing the employees and authorized employee representatives of the frequency and scope of cleaning and disinfection.]

Should we have a COVID-19 case in our workplace, we will implement the following procedures: [describe how the cleaning and disinfection will be done of areas, materials, and equipment used by a COVID-19 case during the high-risk exposure period.  Address whether an outside service will be used or how the employees you use are properly equipped and trained.]

Shared tools, equipment and personal protective equipment (PPE)

PPE must not be shared, e.g., gloves, goggles and face shields.

Items that employees come in regular physical contact with, such as phones, headsets, desks, keyboards, writing materials, instruments and tools must also not be shared, to the extent feasible. Where there must be sharing, the items will be disinfected between uses by [describe how this will be done in your workplace, such as use of a cleaning/sanitizing crew or providing the employees with the materials and training to do it themselves]. 

Sharing of vehicles will be minimized to the extent feasible, and high-touch points (for example, steering wheel, door handles, seatbelt buckles, armrests, shifter, etc.) will be disinfected between users. [Delete if not applicable to your workplace.]

Hand sanitizing

In order to implement effective hand sanitizing procedures, we:

[describe your site-specific procedures, including:

  • Evaluating handwashing facilities.

  • Determining the need for additional facilities.

  • Encouraging and allowing time for employee handwashing.

  • Providing employees with an effective hand sanitizer, and prohibit hand sanitizers that contain methanol (i.e. methyl alcohol).

  • Encouraging employees to wash their hands for at least 20 seconds each time.]

Personal protective equipment (PPE) used to control employees’ exposure to COVID-19

We evaluate the need for PPE (such as gloves, goggles, and face shields) as required by CCR Title 8, section 3380, and provide such PPE as needed.

When it comes to respiratory protection, we evaluate the need in accordance with CCR Title 8 section 5144 when the physical distancing requirements are not feasible or maintained. [reference section 3205(c)(E) for details on required respirator and eye protection use.]

We provide and ensure use of eye protection and respiratory protection in accordance with section 5144 when employees are exposed to procedures that may aerosolize potentially infectious material such as saliva or respiratory tract fluids. [Delete if not applicable to your workplace.]

Investigating and Responding to COVID-19 Cases

This will be accomplished by using the Appendix C: Investigating COVID-19 Cases form. 

Employees who had potential COVID-19 exposure in our workplace will be:

 

[indicate how the following will be accomplished:

  • Offered COVID-19 testing at no cost during their working hours.

  • The information on benefits described in Training and Instruction, and Exclusion of COVID-19 Cases, below, will be provided to them.] 

System for Communicating

Our goal is to ensure that we have effective two-way communication with our employees, in a form they can readily understand, and that it includes the following information:

  • Who employees should report COVID-19 symptoms and possible hazards to, and how [Describe how this will be accomplished in your workplace]. 

  • That employees can report symptoms and hazards without fear of reprisal.

  • Our procedures or policies for accommodating employees with medical or other conditions that put them at increased risk of severe COVID-19 illness.

  • Where testing is not required, how employees can access COVID-19 testing [determine what options are available for employees to obtain voluntary testing, be it employer provided, available through health plans or local testing centers. The purpose is to give employees the tools to get tested when they have symptoms to reduce the likelihood of bringing the virus to work. This type of voluntary testing does not have to be provided by the employer]. 

  • In the event we are required to provide testing because of a workplace exposure or outbreak, we will communicate the plan for providing testing and inform affected employees of the reason for the testing and the possible consequences of a positive test. [If you are required to provide testing because of an employee exposure, have a plan for how this will be accomplished at no cost to the employee during working hours, including when the testing is in response to CCR Title 8 section 3205.1, Multiple COVID-19 Infections and COVID-19 Outbreaks, as well as section 3205.2, Major COVID-19 Outbreaks. It is recommended that the plan be developed in advance for large or high-risk workplaces.] 

  • Information about COVID-19 hazards employees (including other employers and individuals in contact with our workplace) may be exposed to, what is being done to control those hazards, and our COVID-19 policies and procedures.

  • [Describe other aspects of your system of COVID-19 related communication being implemented in your workplace].

Training and Instruction

We will provide effective training and instruction that includes:

  • Our COVID-19 policies and procedures to protect employees from COVID-19 hazards.

  • Information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. 

  • The fact that:

  • COVID-19 is an infectious disease that can be spread through the air.

  • COVID-19 may be transmitted when a person touches a contaminated object and then touches their eyes, nose, or mouth.

  • An infectious person may have no symptoms.

  • Methods of physical distancing of at least six feet and the importance of combining physical distancing with the wearing of face coverings.

  • The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing must be combined with other controls, including face coverings and hand hygiene, to be effective.

  • The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.

  • Proper use of face coverings and the fact that face coverings are not respiratory protective equipment - face coverings are intended to primarily protect other individuals from the wearer of the face covering.

  • COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms.

  • [Describe other aspects of your training being implemented in your workplace].

Appendix D: COVID-19 Training Roster will be used to document this training.

Exclusion of COVID-19 Cases

Where we have a COVID-19 case in our workplace, we will limit transmission by:

  • Ensuring that COVID-19 cases are excluded from the workplace until our return-to-work requirements are met.

  • Excluding employees with COVID-19 exposure from the workplace for 14 days after the last known COVID-19 exposure to a COVID-19 case.

  • Continuing and maintaining an employee’s earnings, seniority, and all other employee rights and benefits whenever we’ve demonstrated that the COVID-19 exposure is work related. This will be accomplished by [describe how your workplace will accomplish this, such as by employer-provided employee sick leave benefits, payments from public sources or other means of maintaining earnings, rights and benefits, where permitted by law and when not covered by workers’ compensation].

  • Providing employees at the time of exclusion with information on available benefits.

Reporting, Recordkeeping, and Access

It is our policy to:

  • Report information about COVID-19 cases at our workplace to the local health department whenever required by law, and provide any related information requested by the local health department.

  • Report immediately to Cal/OSHA any COVID-19-related serious illnesses or death, as defined under CCR Title 8 section 330(h), of an employee occurring in our place of employment or in connection with any employment.

  • Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with CCR Title 8 section 3203(b).

  • Make our written COVID-19 Prevention Program available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.

  • Use the Appendix C: Investigating COVID-19 Cases form to keep a record of and track all COVID-19 cases. The information will be made available to employees, authorized employee representatives, or as otherwise required by law, with personal identifying information removed.

  • [add any additional measure you are taking.]

Return-to-Work Criteria

  • COVID-19 cases with COVID-19 symptoms will not return to work until all the following have occurred:

  • At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medications.

  • COVID-19 symptoms have improved.

  • At least 10 days have passed since COVID-19 symptoms first appeared.

  • COVID-19 cases who tested positive but never developed COVID-19 symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.

  • A negative COVID-19 test will not be required for an employee to return to work.

  • If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, then the period will be 10 days from the time the order to isolate was effective, or 14 days from the time the order to quarantine was effective.

A line for the represntative approving the program to sign and date.

[Type Title of owner or top management representative formally approving the program and have them sign and date]

 

 

Appendix A: Identification of COVID-19 Hazards

All persons, regardless of symptoms or negative COVID-19 test results, will be considered potentially infectious.  Particular attention will be paid to areas where people may congregate or come in contact with one another, regardless of whether employees are performing an assigned work task or not. For example:  meetings, entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool-down areas, and waiting areas.

Evaluation of potential workplace exposure will be to all persons at the workplace or who may enter the workplace, including coworkers, employees of other entities, members of the public, customers or clients, and independent contractors. We will consider how employees and other persons enter, leave, and travel through the workplace, in addition to addressing fixed work locations.

Person conducting the evaluation: [enter name(s)]

Date: [enter date]

Name(s) of employee and authorized employee representative that participated: [enter name(s)]

Interaction, area, activity, work task, process, equipment and material that potentially exposes employees to COVID-19 hazards

Places and times

Potential for COVID-19 exposures and employees affected, including members of the public and employees of other employers

Existing and/or additional COVID-19 prevention controls, including barriers, partitions and ventilation
       
       
       
       
       
       
       


 

Appendix B: COVID-19 Inspections

[This form is only intended to get you started. Review the information available at www.dir.ca.gov/dosh/coronavirus/ for additional guidance on what to regularly inspect for, including issues that may be more pertinent to your particular type of workplace. You will need to modify form accordingly.]

Date: [enter date]

Name of person conducting the inspection: [enter names]

Work location evaluated: [enter information]

Exposure Controls

Status

Person Assigned to Correct

Date Corrected

Engineering

      

Barriers/partitions

      

Ventilation (amount of fresh air and

filtration maximized)

      

Additional room air filtration

      

[add any additional controls your workplace is using]

      

[add any additional controls your workplace is using]

      

Administrative

      

Physical distancing

      

Surface cleaning and disinfection

(frequently enough and adequate

supplies)

      

Hand washing facilities (adequate

numbers and supplies)

      

Disinfecting and hand sanitizing solutions being used according to manufacturer instructions

      

[add any additional controls 

your workplace is using]

      

[add any additional controls 

your workplace is using]

      

PPE (not shared, available and being worn)

      

Face coverings (cleaned sufficiently often)

      

Gloves

      

Face shields/goggles

      

Respiratory protection

      

[add any additional controls 

your workplace is using]

      


 

Appendix C: Investigating COVID-19 Cases

All personal identifying information of COVID-19 cases or symptoms will be kept confidential. All COVID-19 testing or related medical services provided by us will be provided in a manner that ensures the confidentiality of employees, with the exception of unredacted information on COVID-19 cases that will be provided immediately upon request to the local health department, CDPH, Cal/OSHA, the National Institute for Occupational Safety and Health (NIOSH), or as otherwise required by law.

All employees’ medical records will also be kept confidential and not disclosed or reported without the employee’s express written consent to any person within or outside the workplace, with the following exceptions: (1) Unredacted medical records provided to the local health department, CDPH, Cal/OSHA, NIOSH, or as otherwise required by law immediately upon request; and (2) Records that do not contain individually identifiable medical information or from which individually identifiable medical information has been removed.

Date: [enter date]

Name of person conducting the investigation: [enter name(s)]

COVID-19 Case Investigation Information

Employee (or non-employee*) name:

  

Occupation (if non-employee, why they were in the workplace):

  

Location where employee worked (or non-employee was present in the workplace):

  

Date investigation was initiated:

  

Was COVID-19 test offered?

  

Name(s) of staff involved in the investigation:

  

Date and time the COVID-19 case was last present in the workplace:

  

Date of the positive or negative test and/or diagnosis:

  

Date the case first had one or more COVID-19 symptoms:

  

Information received regarding COVID-19 test results and onset of symptoms (attach documentation):

  

Results of the evaluation of the COVID-19 case and all locations at the workplace that may have been visited by the COVID-19 case during the high-risk exposure period, and who may have been exposed (attach additional information):

  

 

 

Notice given (within one business day, in a way that does not reveal any personal identifying information of the COVID-19 case) of the potential COVID-19 exposure to:

All employees who may have had COVID-19 exposure and their authorized representatives.

Date:

  

Names of employees that were notified:

  

Independent contractors and other employers present at the workplace during the high-risk exposure period.

Date:

  

Names of individuals that were notified:

  

What were the workplace conditions that could have contributed to the risk of COVID-19 exposure?

  

What could be done to reduce exposure to COVID-19?

  

Was local health department notified?

    

Date:

  

*Should an employer be made aware of a non-employee infection source COVID-19 status.

Appendix D: COVID-19 Training Roster

Date: [enter date]

Person that conducted the training: [enter name(s)]

Employee Name

Signature
   
   
   
   
   
   
   
   
   
   

 

 

Additional Consideration #1

Multiple COVID-19 Infections and COVID-19 Outbreaks

[This section will need to be added to your CPP if your workplace is identified by a local health department as the location of a COVID-19 outbreak, or there are three or more COVID-19 cases in your workplace within a 14-day period. Reference section 3205.1 for details.] 

This section of CPP will stay in effect until there are no new COVID-19 cases detected in our workplace for a 14-day period.

COVID-19 testing

  • We will provide COVID-19 testing to all employees in our exposed workplace except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period. COVID-19 testing will be provided at no cost to employees during employees’ working hours.

  • COVID-19 testing consists of the following:

    • All employees in our exposed workplace will be immediately tested and then tested again one week later. Negative COVID-19 test results of employees with COVID-19 exposure will not impact the duration of any quarantine period required by, or orders issued by, the local health department.

    • After the first two COVID-19 tests, we will continue to provide COVID-19 testing of employees who remain at the workplace at least once per week, or more frequently if recommended by the local health department, until there are no new COVID-19 cases detected in our workplace for a 14-day period.

    • We will provide additional testing when deemed necessary by Cal/OSHA.

Exclusion of COVID-19 cases

We will ensure COVID-19 cases and employees who had COVID-19 exposure are excluded from the workplace in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria requirements, and local health officer orders if applicable.

Investigation of workplace COVID-19 illness

We will immediately investigate and determine possible workplace-related factors that contributed to the COVID-19 outbreak in accordance with our CPP Investigating and Responding to COVID-19 Cases.

COVID-19 investigation, review and hazard correction

In addition to our CPP Identification and Evaluation of COVID-19 Hazards and Correction of COVID-19 Hazards, we will immediately perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19.

The investigation and review will be documented and include:

  • Investigation of new or unabated COVID-19 hazards including:

    • Our leave policies and practices and whether employees are discouraged from remaining home when sick.

    • Our COVID-19 testing policies.

    • Insufficient outdoor air.

    • Insufficient air filtration.

    • Lack of physical distancing.

  • Updating the review:

    • Every thirty days that the outbreak continues.

    • In response to new information or to new or previously unrecognized COVID-19 hazards.

    • When otherwise necessary.

  • Implementing changes to reduce the transmission of COVID-19 based on the investigation and review. We will consider:

    • Moving indoor tasks outdoors or having them performed remotely.

    • Increasing outdoor air supply when work is done indoors.

    • Improving air filtration.

    • Increasing physical distancing as much as possible.

    • Respiratory protection.

    • [describe other applicable controls].

Notifications to the local health department

  • Immediately, but no longer than 48 hours after learning of three or more COVID-19 cases in our workplace, we will contact the local health department for guidance on preventing the further spread of COVID-19 within the workplace.

  • We will provide to the local health department the total number of COVID-19 cases and for each COVID-19 case, the name, contact information, occupation, workplace location, business address, the hospitalization and/or fatality status, and North American Industry Classification System code of the workplace of the COVID-19 case, and any other information requested by the local health department. We will continue to give notice to the local health department of any subsequent COVID-19 cases at our workplace.

 

 

Additional Consideration #2

Major COVID-19 Outbreaks

[This section will need to be added to your CPP should your workplace experience 20 or more COVID-19 cases within a 30-day period. Reference section 3205.2 for details.]

This section of CPP will stay in effect until there are no new COVID-19 cases detected in our workplace for a 14-day period.

COVID-19 testing

We will provide twice a week COVID-19 testing, or more frequently if recommended by the local health department, to all employees present at our exposed workplace during the relevant 30-day period(s) and who remain at the workplace. COVID-19 testing will be provided at no cost to employees during employees’ working hours.

Exclusion of COVID-19 cases

We will ensure COVID-19 cases and employees with COVID-19 exposure are excluded from the workplace in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria, and any relevant local health department orders.

Investigation of workplace COVID-19 illnesses

We will comply with the requirements of our CPP Investigating and Responding to COVID-19 Cases.

COVID-19 hazard correction

In addition to the requirements of our CPP Correction of COVID-19 Hazards, we will take the following actions:

  • In buildings or structures with mechanical ventilation, we will filter recirculated air with Minimum Efficiency Reporting Value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, we will use filters with the highest compatible filtering efficiency. We will also evaluate whether portable or mounted High Efficiency Particulate Air (HEPA) filtration units, or other air cleaning systems would reduce the risk of transmission and implement their use to the degree feasible.

  • We will determine the need for a respiratory protection program or changes to an existing respiratory protection program under CCR Title 8 section 5144 to address COVID-19 hazards.

  • We will evaluate whether to halt some or all operations at our workplace until COVID-19 hazards have been corrected

  • Implement any other control measures deemed necessary by Cal/OSHA.

Notifications to the local health department

We will comply with the requirements of our Multiple COVID-19 Infections and COVID-19 Outbreaks-Notifications to the Local Health Department.

 

 

Additional Consideration #3

COVID-19 Prevention in Employer-Provided Housing

[This section will need to be added to your CPP if you have workers in employer-provided housing. Reference section 3205.3 for details. Employer-provided housing is any place or area of land, any portion of any housing accommodation, or property upon which a housing accommodation is located, consisting of: living quarters, dwelling, boardinghouse, tent, bunkhouse, maintenance-of-way car, mobile home, manufactured home, recreational vehicle, travel trailer, or other housing accommodations. Employer- provided housing includes a “labor camp” as that term is used in title 8 of the California Code of Regulations or other regulations or codes. The employer-provided housing may be maintained in one or more buildings or one or more sites, including hotels and motels, and the premises upon which they are situated, or the area set aside and provided for parking of mobile homes or camping. Employer-provided housing is housing that is arranged for or provided by an employer, other person, or entity to workers, and in some cases to workers and persons in their households, in connection with the worker’s employment, whether or not rent or fees are paid or collected.

  • This section does not apply to housing provided for the purpose of emergency response, including firefighting, rescue, and evacuation, and support activities directly aiding response such as utilities, communications, and medical operations, if:

    • The employer is a government entity; or

    • The housing is provided temporarily by a private employer and is necessary to conduct the emergency response operations.

  • The requirements below for Physical distancing and controls, Face coverings, Cleaning and disinfecting, Screening, and Isolation of COVID-19 cases and persons with COVID-19 exposure do not apply to occupants, such as family members, who maintained a household together prior to residing in employer-provided housing, but only when no other persons outside the household are present.]

Assignment of housing units

We will ensure that shared housing unit assignments are prioritized in the following order:

  • Residents who usually maintain a household together outside of work, such as family members, will be housed in the same housing unit without other persons.

  • Residents who work in the same crew or work together at the same worksite will be housed in the same housing unit without other persons.

  • Employees who do not usually maintain a common household, work crew, or worksite will be housed in the same housing unit only when no other housing alternatives are possible.

Physical distancing and controls

We will ensure:

  • The premises are of sufficient size and layout to permit at least six feet of physical distancing between residents in housing units, common areas, and other areas of the premises.

  • Beds are spaced at least six feet apart in all directions and positioned to maximize the distance between sleepers’ heads. For beds positioned next to each other, i.e., side by side, the beds will be arranged so that the head of one bed is next to the foot of the next bed. For beds positioned across from each other, i.e., end to end, the beds will be arranged so that the foot of one bed is closest to the foot of the next bed. Bunk beds will not be used.

  • Maximization of the quantity and supply of outdoor air and increase filtration efficiency to the highest level compatible with the existing ventilation system in housing units.

Face coverings

We will provide face coverings to all residents and provide information to residents on when they should be used in accordance with state or local health officer orders or guidance.

Cleaning and disinfection

We will ensure that:

  • Housing units, kitchens, bathrooms, and common areas are effectively cleaned and disinfected at least once a day to prevent the spread of COVID-19. Cleaning and disinfecting shall be done in a manner that protects the privacy of residents.

  • Unwashed dishes, drinking glasses, cups, eating utensils, and similar items are not shared.

Screening

We will encourage residents to report COVID-19 symptoms to [enter name of individual, position, or office].

COVID-19 testing

We will establish, implement, and maintain effective policies and procedures for COVID-19 testing of occupants who had a COVID-19 exposure, who have COVID-19 symptoms, or as recommended by the local health department.

Isolation of COVID-19 cases and persons with COVID-19 exposure

We will:

  • Effectively isolate COVID-19 exposed residents from all other occupants. Effective isolation will include providing COVID-19 exposed residents with a private bathroom, sleeping area, and cooking and eating facility.

  • Effectively isolate COVID-19 cases from all occupants who are not COVID-19 cases. Effective isolation will include housing COVID-19 cases only with other COVID-19 cases, and providing COVID-19 case occupants with a sleeping area, bathroom, and cooking and eating facility that is not shared by non-COVID-19-case occupants.

  • Keep confidential any personal identifying information regarding COVID-19 cases and persons with COVID-19 symptoms, in accordance with our CPP Investigating and Responding to COVID-19 Cases.

  • End isolation in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria, and any applicable local or state health officer orders.

 

Additional Consideration #4

COVID-19 Prevention in Employer-Provided Transportation to and from Work

[This section will need to be added to your CPP if there is employer-provided motor vehicle transportation to and from work, which is any transportation of an employee, during the course and scope of employment, provided, arranged for, or secured by an employer including ride-share vans or shuttle vehicles, car-pools, and private charter buses, regardless of the travel distance or duration involved. Reference section 3205.4 for details.

This section does not apply:

  • If the driver and all passengers are from the same household outside of work, such as family members.

  • To employer-provided transportation when necessary for emergency response, including firefighting, rescue, and evacuation, and support activities directly aiding response such as utilities, communications and medical operations.]

Assignment of transportation

We will prioritize shared transportation assignments in the following order:

  • Employees residing in the same housing unit will be transported in the same vehicle.

  • Employees working in the same crew or worksite will be transported in the same vehicle.

  • Employees who do not share the same household, work crew or worksite will be transported in the same vehicle only when no other transportation alternatives are possible.

Physical distancing and face coverings

We will ensure that the:

  • Physical distancing and face covering requirements of our CPP Physical Distancing and Face Coverings are followed for employees waiting for transportation.

  • Vehicle operator and any passengers are separated by at least three feet in all directions during the operation of the vehicle, regardless of the vehicle’s normal capacity. Vehicle operator and any passengers are provided and wear a face covering in the vehicle as required by our CPP Face Coverings.

Screening

We will develop, implement, and maintain effective procedures for screening and excluding drivers and riders with COVID-19 symptoms prior to boarding shared transportation. 

Cleaning and disinfecting 

We will ensure that:

  • All high-contact surfaces (door handles, seatbelt buckles, armrests, etc.) used by passengers are cleaned and disinfected before each trip.

  • All high-contact surfaces used by drivers, such as the steering wheel, armrests, seatbelt buckles, door handles and shifter, are cleaned and disinfected between different drivers.

  • We provide sanitizing materials, training on how to use them properly, and ensure they are kept in adequate supply.

Ventilation

We will ensure that vehicle windows are kept open, and the ventilation system set to maximize outdoor air and not set to recirculate air. Windows do not have to be kept open if one or more of the following conditions exist:

 

  • The vehicle has functioning air conditioning in use and the outside temperature is greater than 90 degrees Fahrenheit.

  • The vehicle has functioning heating in use and the outside temperature is less than 60 degrees Fahrenheit.

  • Protection is needed from weather conditions, such as rain or snow.

  • The vehicle has a cabin air filter in use and the U.S. EPA Air Quality Index for any pollutant is greater than 100.

Hand hygiene

 

We will provide hand sanitizer in each vehicle and ensure that all drivers and riders sanitize their hands before entering and exiting the vehicle. Hand sanitizers with methyl alcohol are prohibited.

 

 

 

 

 

 

COVID-19 School Guidance Checklist              January 14, 2021 2021 COVID-19

 

 

School Guidance Checklist Name of Local Educational Agency or Equivalent: Valley Adventist Christian School

Number of schools: 1

Enrollment: 33

Superintendent (or equivalent) Name: Donald B. Krpalek

Address: 12649 Indian Street, Moreno Valley, CA 92553

Phone Number: (951) 242-3012

Email: VACS@VACSonline.org

Date of proposed reopening: 1/31/2021

County: Riverside

Current Tier: Purple

Type of LEA: Private

Grade Level: K, 1st, 2nd, 3rd, 4th, 5th, 6th, 7th, 8th

 

This form and any applicable attachments should be posted publicly on the website of the local educational agency (or equivalent) prior to reopening or if an LEA or equivalent has already opened for in-person instruction. For those in the Purple Tier and not yet open, materials must additionally be submitted to your local health officer (LHO) and the State School Safety Team prior to reopening, per the Guidance on Schools.

The email address for submission to the State School Safety for All Team for LEAs in Purple Tier is: K12csp@cdph.ca.gov

LEAs or equivalent in Counties with a case rate >=25/100,000 individuals can submit materials but cannot re-open a school until the county is below 25 cases per 100,000 (adjusted rate) for 5 consecutive days.

 

For Local Educational Agencies (LEAs or equivalent) in ALL TIERS:

 

☐ I, Donald B. Krpalek, post to the website of the local educational agency (or equivalent) the COVID Safety Plan, which consists of two elements: the COVID-19 Prevention Program (CPP), pursuant to CalOSHA requirements, and this CDPH COVID-19 Guidance Checklist and accompanying documents, which satisfies requirements for the safe reopening of schools per CDPH Guidance on Schools. For those seeking to open while in the Purple Tier, these plans have also been submitted to the local health officer (LHO) and the State School Safety Team.

I confirm that reopening plan(s) address the following, consistent with guidance from the California Department of Public Health and the local health department:

☐ Stable group structures (where applicable): How students and staff will be kept in stable groups with fixed membership that stay together for all activities (e.g., instruction, lunch, recess) and minimize/avoid contact with other groups or individuals who are not part of the stable group.

Please provide specific information regarding:

How many students and staff will be in each planned stable, group structure? (If planning more than one type of group, what is the minimum and maximum number of students and staff in the groups?)

20 Maximum

If you have departmentalized classes, how will you organize staff and students in stable groups?

n/a

If you have electives, how will you prevent or minimize in-person contact for members of different stable groups? n/a

☐Entrance, Egress, and Movement Within the School: How movement of students, staff, and parents will be managed to avoid close contact and/or mixing of cohorts.

☐ Face Coverings and Other Essential Protective Gear: How CDPH’s face covering requirements will be satisfied and enforced for staff and students.

☐ Health Screenings for Students and Staff: How students and staff will be screened for symptoms of COVID-19 and how ill students or staff will be separated from others and sent home immediately.

☐ Healthy Hygiene Practices: The availability of handwashing stations and hand sanitizer, and how their safe and appropriate use will be promoted and incorporated into routines for staff and students.

☐ Identification and Tracing of Contacts: Actions that staff will take when there is a confirmed case. Confirm that the school(s) have designated staff persons to support contact tracing, such as creation and submission of lists of exposed students and staff to the local health department and notification of exposed persons. Each school must designate a person for the local health department to contact about COVID-19.

☐ Physical Distancing: How space and routines will be arranged to allow for physical distancing of students and staff. Please provide the planned maximum and minimum distance between students in classrooms.

Maximum: _feet

Minimum:  6 feet. If this is less than 6 feet, please explain why it is not possible to maintain a minimum of at least 6 feet. 

☐ Staff Training and Family Education: How staff will be trained and families will be educated on the application and enforcement of the plan.

☐ Testing of Staff: How school officials will ensure that students and staff who have symptoms of COVID-19 or have been exposed to someone with COVID-19 will be rapidly tested and what instructions they will be given while waiting for test results. Below, please describe any planned periodic asymptomatic staff testing cadence.

Staff asymptomatic testing cadence. Please note if testing cadence will differ by tier:

Once every other month.

☐ Testing of Students: How school officials will ensure that students who have symptoms of COVID-19 or have been exposed to someone with COVID-19 will be rapidly tested and what instructions they will be given while waiting for test results. Below, please describe any planned periodic asymptomatic student testing cadence.

Planned student testing cadence. Please note if testing cadence will differ by tier:

No asymptomatic testing

☐ Identification and Reporting of Cases: At all times, reporting of confirmed positive and suspected cases in students, staff and employees will be consistent with Reporting Requirements.

☐ Communication Plans: How the superintendent will communicate with students, staff, and parents about cases and exposures at the school, consistent with privacy requirements such as FERPA and HIPAA.

☐ Consultation: (For schools not previously open) Please confirm consultation with the following groups

     ☐ Labor Organization

          Name of Organization(s) and Date(s) Consulted:

                       Name: ________________________________

                       Date: ________________________________

     ☐ Parent and Community Organizations

          Name of Organization(s) and Date(s) Consulted:

                       Name: School Board

                       Date: 01/31/2021

If no labor organization represents staff at the school, please describe the process for consultation with school staff: Faculty, staff and school board have reviewed and approved safety reopening plan and have been updated with guidance as released. 

For Local Educational Agencies (LEAs or equivalent) in PURPLE:

☐ Local Health Officer Approval: The Local Health Officer, for (state County) ______________________. County has certified and approved the CSP on this date: __________________. If more than 7 business days have passed since the submission without input from the LHO, the CSP shall be deemed approved.

Additional Resources:

Guidance on Schools

Safe Schools for All Hub

 

Note: This checklist was amended on January 29th to delete language regarding the need to submit this checklist to a County Office of Education. The CSP does not need to be submitted to the County Office of Education as part of the public health guidance, though the County Office of Education may request the CSP as part of other processes.